Pre-Planning

• Everything included in the Luxe Coordination Package

  • Planning support via email and text once booked

    • Plus scheduled monthly planning meetings

    • Ongoing planning support throughout your engagement

  • Customized timeline creation

  • Ceremony processional and reception flow planning

  • Vendor confirmations and communication beginning approximately one month before the wedding

  • Final venue walkthrough

• Personalized planning timeline and checklist

• Personalized budget guidance

• Assistance sourcing and selecting up to 3 wedding vendors

• Vendor recommendation guidance

• Rehearsal dinner planning and coordination

• Ceremony rehearsal

Decor Concierge Services

• Pick up decor from the client the week of the wedding

• Transport decor to the venue

• Complete set-up and tear-down of client-provided decor

• Pack and organize decor following the reception

• Return decor to the designated location in the days following the wedding

General On-Site Duties

• 12+ consecutive hours of on-site coordination

• Lead Planner + Assistant

• Serve as the primary point of contact for vendors and guests

• Troubleshoot day-of issues as they arise

• Assist the couple with personal needs throughout the day

• Manage the timeline and make adjustments as needed

• Provide a fully stocked emergency kit for minor mishaps

• Manage vendor arrivals, setup, and departures

• Distribute final payments and gratuities to vendors on the couple's behalf

Ceremony, Cocktail Hour & Reception

• Prepare the officiant, readers, ushers, and wedding party for the ceremony

• Coordinate and cue the ceremony processional

• Communicate with the photographer regarding key moments

• Coordinate the movement of repurposed floral arrangements

• Oversee transitions between the ceremony, cocktail hour, and reception

• Cue and manage reception events, including introductions, dinner service, speeches, dances, cake cutting, and other scheduled activities

• Oversee the secure storage of gifts throughout the reception

• Assist with guest shuttle departure announcements, if applicable

Exact duties will be determined based on the agreed-upon hours of coverage, venue logistics, and the unique timeline of your wedding day.