Pre-Planning

• Planning support via email and text once booked

• Four planning meetings

  • Onboarding meeting – after signing contract

  • Broad meeting - approximately three months prior

  • Details meeting – approximately one month prior

  • Final details meeting – approximately 10 days prior

• Customized timeline creation

• Ceremony processional and reception flow planning

• Vendor confirmations and communication beginning approximately one month before the wedding

• Ceremony rehearsal - day-of

General On-Site Duties

• Up to 8 consecutive hours of on-site coordination

• Serve as the primary point of contact for vendors and guests

• Troubleshoot day-of issues as they arise

• Assist the couple with personal needs throughout the day

• Manage the timeline and make adjustments as needed

• Provide a fully stocked emergency kit for minor mishaps

• Manage vendor arrivals and setups

• Distribute final payments and gratuities to vendors on the couple's behalf

Decor Set-Up OR Tear-Down

• Set-up of client-provided decor or Tear-down and packing of client-provided decor

  • Prepare decor and personal items for loading into designated vehicle

• Soft tear-down during dancing, when approved

• Ensure ceremony and reception spaces are guest-ready

Ceremony, Cocktail Hour & Reception

• Prepare the officiant, readers, ushers, and wedding party for the ceremony

• Coordinate and cue the ceremony processional

• Communicate with the photographer regarding key moments

• Coordinate the movement of repurposed floral arrangements

• Oversee transitions between the ceremony, cocktail hour, and reception

• Cue and manage reception events, including introductions, dinner service, speeches, dances, cake cutting, and other scheduled activities

• Oversee the secure storage of gifts throughout the reception

• Assist with guest shuttle departure announcements, if applicable

Exact duties will be determined based on the agreed-upon hours of coverage, venue logistics, and the unique timeline of your wedding day.