Pre-Planning

• Planning support via email and text once booked

• Four planning meetings

  • Onboarding Meeting – after signing contract

  • 3-Month Planning Meeting 

  • 1-Month Planning Meeting 

  • Final Details Meeting – approximately 10 days out

• Ceremony rehearsal - day-of

• Creation of timeline and ceremony plan

• Vendor confirmations and timeline coordination

  • Direct vendor communication beginning at 1 month out

General On-Site Duties

• On-site for up to 8 consecutive hours

• Main point of contact for vendors and guests

• Troubleshoot all day-of issues

• Assist the couple with personal needs and concerns

• Ensure the timeline is followed and make adjustments accordingly

• Provide emergency kit for minor mishaps

Set-up OR Tear-down

• Manage vendor arrivals, departures, set-up, tear-down

• Full set-up, or tear-down and pack up of client-provided decor

• Soft tear down during dance if approved by client

• Ensure all spaces are ready before guest arrival

• Oversee that gifts are stored in a secure location during reception and dance

• Assist with guest departure

• Assist in notifying guests of shuttle departures

• Distribute final payments and gratuities to vendors on behalf of the couple

Specific set-up and tear-down duties will be dependent on the contracted hours on-site in correspondence with the day-of timeline.

Ceremony, Cocktail Hour, Reception

• Assist and prep officiant, readers, ushers, and wedding party for ceremony

• Lead the processional and ensure the DJ is cued when needed

• Key in photographer for special moments

• Movement of any florals being repurposed within the same venue location

• Oversee the transition between ceremony and reception, leading room flips with venue staff

• Run and cue the reception timeline events (grand march, blessing, dinner, speeches, first dance, etc.)

If the evolution of plans deems additional staff or on-site hours necessary, even after contract signing, the Client will be responsible for covering that cost at a per-person/per-hour cost. Payment will be required immediately upon decision, before the event day.