Pre-Planning

• Email and text support throughout the planning process for questions, updates, and concerns

  • Phone calls or meetings must be scheduled in advance

• Four required planning meetings

  • Onboarding meeting – after signing contract

  • Broad meeting - approximately three months prior

  • Details meeting – approximately one month prior

  • Final details meeting – approximately 10 days prior

  • Plus additional planning meetings as needed

• Customized timeline creation

• Ceremony processional and reception flow planning

• Vendor confirmations and communication beginning approximately one month before the wedding

• Ceremony rehearsal

• Final venue walkthrough

Decor Concierge Services

• Pick up decor from one designated location the week of the wedding

• Transport decor to the venue

• Complete set-up and tear-down of client-provided decor

• Pack and organize decor following the reception

• Return decor to the designated location in the days following the wedding

• ***Decor size and amount limitations apply; pickup/drop off location/distance limitations apply. Discuss exact plans with Basic Edge Events prior to signing the contract.

General On-Site Duties

• 12+ consecutive hours of on-site coordination with Lead Planner and/or Assistant

  • Staffing coverage is customized based on the finalized timeline and event needs, ensuring appropriate support from set-up through tear-down

• Serve as the primary point of contact for vendors and guests

• Troubleshoot day-of issues as they arise

• Assist the couple with personal needs throughout the day

• Manage the timeline and make adjustments as needed

• Provide a fully stocked emergency kit for minor mishaps

• Manage vendor arrivals, setup, and departures

• Distribute final payments and gratuities to vendors on the couple's behalf

Ceremony, Cocktail Hour & Reception

• Prepare the officiant, readers, ushers, and wedding party for the ceremony

• Coordinate and cue the ceremony processional

• Communicate with the photographer regarding key moments

• Coordinate the movement of repurposed floral arrangements

• Oversee transitions between the ceremony, cocktail hour, and reception

• Cue and manage reception events, including introductions, dinner service, speeches, dances, cake cutting, and other scheduled activities

• Oversee the secure storage of gifts throughout the reception

• Assist with guest shuttle departure announcements, if applicable

Exact duties will be determined based on the agreed-upon hours of coverage, venue logistics, and the unique timeline of your wedding day.