Pre-Planning

• Unlimited access via email and text for questions or concerns once booked

• Three planning meetings

  • Initial discovery call (~30 minutes)

  • Broad planning meeting (~1 hour)

  • Final details meetings (~1 hour)

• Venue Walk-through

• Ceremony Rehearsal

• Creation of day-of timeline

• Vendor confirmations

General On-site Duties

• On-site for up to 12 hours

• Main point of contact for vendors and guest

• Troubleshoot all day-of issues

• Assist the couple with personal needs and concerns

• Ensure the timeline is followed and make adjustments accordingly

• Provide emergency kit for minor mishaps

Set-up & Tear-down

• Manage vendor arrivals, departures, set-up & tear-down

• Full set-up, tear-down, and pack up of all client-provided decor and prepare decor to load into vehicles (soft tear down during dance if possible)

• Ensure all spaces are ready to go before guest arrival

• Oversee that gifts are stored in secure location during reception and dance

• Prepare gifts to be loaded in vehicles

• Ensure all guests depart the venue on time

• Assist in notifying guests of shuttle departures

• Distribute final payments and gratuities to vendors on behalf of the couple

Ceremony, Cocktail Hour, Reception

• Assist and prep officiant, readers, ushers, and wedding party for ceremony

• Lead the processional and ensure the DJ is cued when needed

• Key in photographer of special moments

• Movement of any florals being repurposed

• Oversee the transition between ceremony and reception, leading room flips with venue staff

• Run and cue the reception timeline events (grand march, blessing, dinner, speeches, first dance etc.)