Pre-Planning

• Everything included in the Essentials Package

  • Planning support via email and text once booked

  • Four planning meetings

    • Onboarding meeting – after signing contract

    • Broad meeting - approximately three months prior

    • Details meeting – approximately one month prior

    • Final details meeting – approximately 10 days prior

  • Customized timeline creation

  • Ceremony processional and reception flow planning

  • Vendor confirmations and communication beginning approximately one month before the wedding

  • Ceremony rehearsal - day-of

General On-Site Duties

• Up to 12 consecutive hours of on-site coordination

• Lead Planner + Assistant

• Serve as the primary point of contact for vendors and guests

• Troubleshoot day-of issues as they arise

• Assist the couple with personal needs throughout the day

• Manage the timeline and make adjustments as needed

• Provide a fully stocked emergency kit for minor mishaps

• Manage vendor arrivals, setup, and departures

• Distribute final payments and gratuities to vendors on the couple's behalf

Decor Set-Up & Tear-Down

• Set-up and tear-down of client-provided decor

• Prepare decor and personal items for loading into designated vehicles

• Soft tear-down during dancing, when approved

• Ensure ceremony and reception spaces are guest-ready

• Oversee the secure storage of gifts throughout the reception

• Assist with guest shuttle departure announcements, if applicable

Ceremony, Cocktail Hour & Reception

• Prepare the officiant, readers, ushers, and wedding party for the ceremony

• Coordinate and cue the ceremony processional

• Communicate with the photographer regarding key moments

• Coordinate the movement of repurposed floral arrangements

• Oversee transitions between the ceremony, cocktail hour, and reception

• Cue and manage reception events, including introductions, dinner service, speeches, dances, cake cutting, and other scheduled activities

• Oversee the secure storage of gifts throughout the reception

• Assist with guest shuttle departure announcements, if applicable

Exact duties will be determined based on the agreed-upon hours of coverage, venue logistics, and the unique timeline of your wedding day.